Accounting Suite

Intelligent RPA for Accounting

Tired of accounting IT priorities getting deprioritized during annual planning? Our pre-built solutions are ready-to-go, requiring almost none of your scarce IT resources. We bring solutions to these resource intensive use cases:

For each of R2R, P2P and O2C, we offer prebuilt automations. Our solutions do not replace your fit-for-purpose accounting systems. Instead, we utilize these existing systems to perform work on behalf of your teams, freeing knowledge workers of the mundane, standardizing outputs, reducing errors, improving productivity and delivering full data traceability and lineage.

We are able to pilot several of our accounting solutions using your data and deliver a quick proof-of-value for your other needs. Please inquire to learn more.

Record-to-report

Record to report or R2R is an accounting process that prepares and reports on the general ledger and all its components. Leadership relies on the R2R team to provide strategic, financial and operational feedback on organizational financial performance.

However, the record-to-report challenges are many:

  • Accuracy requirements of regulators and shareholders
  • Period-to-period consistency
  • Standardization
  • Laborious data collection, validation and transformation
  • Time-sensitive with operational spikes driven by month-end close

We give time back to accountants for analyzing variances and providing insightful feedback on business performance, eliminating the need to jockey spreadsheets or perform data entry, And, because of inherent end-to-end auditability, we provide built-in data lineage for easier SOX audits.

Our solutions complement your existing R2R systems, automate remaining manual work and help manage exceptions:  

  1. Financial and management reports
  2. Financial account reconciliation
  3. Journal voucher posting
  4. Journal voucher generation
Way 1: Financial and management reports

Leadership requires regularly generated management reports to understand business performance, often consisting of consolidated information and analysis and notes. Our solution generates consolidated management reports by:

  • gathering information from your in-house and external systems
  • creating financial analysis reports, including updating Excel models and charts in PowerPoint
  • delivering outputs to authorized parties
Way 2: Financial account reconciliation

Stop wasting time cutting, pasting and creating pivot tables in Microsoft Excel. Enable your accountants to spend more time on high-value tasks like analyzing variances. As described in Gartner’s “When and Where to Use Robotic Process Automation in Finance and Accounting”, the solution reconciles accounts by:

  • determining which accounts need reconciliation, working with Blackline, Trintech or comparable application
  • gathering and processing associated transaction data
  • preparing a reconciling entry, according to the individual preparer and/or organizational standards.
  • uploading the finished recon for management certification.
  • uploading recon evidence or saving support files in secure location for auditors.

Accountants benefit even when data issues occur, such as a missing journal entry, preventing the solution from completing a recon. We speed resolution by delivering all the gathered data to the accountant, so they can finish the recon by correcting the source data and having the solution reprocess it or using another method.

Way 3: Journal voucher posting

Even if our solution doesn’t generate your journal vouchers, we will post them to your ERP system by:

  • uploading a templated excel-based file and attaching evidence, or
  • using a technical API to load the voucher directly into your ERP system.
Way 4: Journal voucher generation

Our solution creates individual journal vouchers by

  • extracting data from multiple applications
  • validating, enhancing and aggregating data
  • performing required calculations
  • preparing vouchers in the desired form or template

Procure-to-pay

Procure-to-pay or P2P is an accounting process that manages orders and payments to approved suppliers. Leadership relies on the P2P team to enforce company procurement policies, only pay valid invoices and comply with regulatory requirements.

The procure-to-pay challenges are many:

  • Many suppliers and invoices each requiring review and handling
  • Accurate and timely remittance  
  • Bad actors
  • Accurate supplier information

All too often, the sheer scale of the P2P makes it a mechanical process. Our approach performs routine work so your accounts payable team can focus on the exceptions.  

Our solutions complement your existing P2P systems, automate remaining manual work and help manage exceptions: 

  1. Supplier onboarding and update management
  2. Invoice receipt, coding and registration   
  3. Accurate and timely remittance
  4. One view of supplier plus self-service inquiry
  5. Consolidated P2P reports and analysis
Way 1: Supplier onboarding and update

You need to know a lot about your suppliers. Our solution makes supplier information management (e.g., entity-type, Tax ID, contacts, insurance coverage, contracts) easier by:

  • gathering supplier information (with or without signatures) such as new or updated supplier forms, insurance certificates, or W9 documents
  • setting up new suppliers and updating existing supplier records
  • confirming that supplier  licensing
  • Alerting management to atypical events sometimes attempted by bad actors
Way 2: Invoice receipt, coding and registration   

Organizations face a deluge of invoices from suppliers who all want to get paid. Unfortunately, invoice templates vary from supplier-to-supplier. Our hands-free at scale solution manages invoices by

  • receiving invoices through email or from a scanning station
  • extracting data, optionally getting line item details for PO matching
  • full automated invoice coding and tagging
  • loading invoice data into your accounts payable system
  • loading a PDF copy of the invoice or saving it to a secure location.
Way 3: Accurate and timely remittance

You want to pay your suppliers on time. Our solution manages remittance

  • creating, validating and logging payment requests
  • preparing bank payment instructions for approved invoices
  • separating and alerting on atypical invoices or payment requests
  • notifying treasury to ensure funding is available
  • issuing bank instructions and remittance advice to suppliers.
Way 4: One view of supplier plus self-service inquiry

You need easy access to a full view into individual suppliers such as open purchase orders, invoices and payments, and their quality and reliability. Unfortunately, the answers may be contained in different systems. Our solution makes it easy to generate consolidated supplier information by:

  • gathering information from your in-house and external systems
  • if applicable, completing predefined supplier analysis, including Excel, PowerPoint or other means
  • delivering outputs to authorized parties, including vendor self-service through portal, email or chatbot integration
  • Using this same data acquisition approach integrated with human-in-the-loop capabilities can be used to enable supplier self-service

We make it easier for you to evaluate each supplier and ensure that they are performing as promised, and we can help suppliers help themselves rather than rely on your team to answer their inquiries.

Way 5: Consolidated P2P reports and analysis

Our solution generates consolidated management reports by:

  • gathering information from your in-house and external systems
  • creating supplier analysis, including associated Excel and PowerPoint files
  • delivering outputs to authorized parties

Order-to-cash

Order-to-cash or O2C is an accounting process for receiving and processing customer orders. O2C team, in partnership with sales and service teams, plays a key role in maximizing revenues, minimizing revenue leakage and providing leadership and customers with timely information.

The procure-to-pay challenges are many:

  • Accuracy and speed
  • Internal coordination with sales and service
  • Rapid response to customer inquiries

Our solutions complement your existing O2C systems, automate remaining manual work and help manage exceptions:

  1. Cash application
  2. Merchant processor chargebacks within allotted time
  3. One view of customer
  4. Consolidated P2P reports and analysis
Way 1: Cash application

It is great when clients pay their bills, but sometimes they forget to include the invoice or PO number which creates a research burden for your AR team. Our solution manages makes payment posting easier by:

  • Flexible matching engine that searches and links bank and credit card deposits with missing data to open invoices
  • Posting to your accounts receivable system

Our approach lets you to define your level of rigor in the matching rules, bringing humans into the loop as necessary to get the job done.

Way 2: Dispute merchant chargebacks

Sometimes customers ask their credit card provider to withhold your payment after receiving your services and paying you. If unanswered, you will lose this revenue, creating opportunities for bad actors to take advantage of you. Our solution limits wrongful chargebacks by:

  • gathering disputed items from each of your merchant processor
  • inspecting each dispute 
  • selecting the right response
  • as applicable, challenging the chargeback with support materials
Way 3: One view of Customer plus self-service inquiry

You need to respond fast to customer inquiries, such as open purchase orders, prior invoices and payments and pricing. Unfortunately, the answers are often contained in different systems. Our solution makes it easy to generate consolidated response to customers:

  • gathering information from your in-house and external systems
  • creating the statement(s) in predefined templates
  • delivering statements to authorized parties whether the customer or their account manager,
  • optional party self-service through portal, email or chatbot layers

We speed responses to customer inquiries by automating creation of consolidated statements and make it easier for account managers to maximize the value of the relationship.

Way 4: Consolidated O2C reports and analysis

Our solution generates consolidated management reports (e.g., billing, collections) by:

  • gathering information from your in-house and external systems
  • creating predefined analysis, including associated Excel and PowerPoint files
  • delivering outputs to authorized parties
Way 5: Purchase order processing   

Successful organizations receive many purchase orders from their customers. However, purchase order templates vary from customer-to-customer. Our hands-free at-scale solution manages purchase orders by

  • receiving purchase order through email or from a scanning station
  • extracting data, including line item details
  • full automated purchase order coding and tagging
  • loading purchase order data into your order system
  • loading a PDF copy of the purchase order or saving it to a secure location.

Excited? Ready for more? Inquire below