Case Study
Touchless invoice automation reduces invoice processing time
Results
7FTEs
Saved 7 FTEs annually
Scale
Eliminated manual invoice entry
125K+
Processed 125,000+ invoices automatically each year
Company Profile
Mid-market PE-backed retail group operating multiple leading specialty brands in the North American powersports and motorcycle aftermarket. Combines over 100 physical retail stores with content-led e-commerce destinations to serve enthusiast and trade customers across parts, gear, apparel, and accessories. Thousands of employees across corporate and retail operations, anchored by a content-plus-commerce model that distinguishes it from generalist marketplaces and traditional dealer channels.
Challenge
AP team rekeying invoice headers and line items by hand
Every supplier invoice was a typing job. For each of the nearly 125,000 invoices flowing through each year, the AP team picked up the supplier statement, opened RetailPro, and rekeyed the header and line items by hand. As a result, the work consumed more than 11,000 hours a year and dripped data-entry errors across the books.
Meanwhile, the slowdown stretched reconciliation cycles and clouded real-time visibility into inventory and financials. Therefore, leadership wanted the manual burden off the AP team, a faster receipt-to-registration cycle, and cleaner data flowing into the system at the same time.
Solution
Touchless invoice ingestion straight into RetailPro
Our client subscribed to WonderBotz’s invoice automation solution (InvoiceBotz) and went touchless on invoice intake. In short, InvoiceBotz pulled each supplier invoice on arrival, used intelligent document processing and API integration to lift the header and line-item data, and dropped each invoice straight into RetailPro with no AP team rekeying.
As a result, the touchless workflow absorbed the full annual volume of roughly 125,000 invoices, freed more than 11,000 hours of AP team capacity, and erased the data-entry errors that had stretched reconciliation cycles and clouded inventory visibility. Today, the AP team spends its day on exception handling and judgment-heavy work, not typing.
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