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Case Study

Global media company automates PO creation to eliminate data entry errors and save time

Home » Resources » Case Studies » Global media company automates PO creation to eliminate data entry errors and save time

Industry

,

Function

Topic

Results

1-2FTE

1-2 FTE saved

80%

80% faster PO creation

Better

Accurate PO and programming asset setup

Company Profile

Global publicly-listed media organization with one of the industry’s most extensive libraries of TV and film titles, operates broadcast, cable, premium streaming, film studio, and digital media businesses, plus production, distribution, and advertising solutions across multiple continents. A top-tier player in the U.S. television and broadcast market.

Challenge

This organizations purchasing department team members create over 1,200 purchase orders annually. Employees log into the purchasing portal to enter data sourced from multiple templates. POs each have unique data requirements based on vendor details. This made the PO creation process time-consuming and error-prone, which resulted in processing delays. Finance leadership wanted a scalable solution to handle the data entry task and allow the purchasing department to focus on other opportunities.

Solution

The record-to-report solution retrieves new PO requests from a secure storage location and extracts required processing data. It then enters new POs into its MARKET portal and submits them for approval. The solution forwards exceptions for additional review and alerts the team when new POs are created. The solution uses externalized business rules to derive exchange rates and other details. Finally, it creates liability and asset entries in SAP and uploads the asset file.

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