Case Study
InvoiceBotz AP Automation Speeds Supplier Invoice Processing by 80%
Results
7K hrs
7,000 hours returned annually
12min
11.5 minutes saved in handling time per invoice
Better
Improved payment accuracy and controls
Company Profile
Publicly-listed global data center provider operating a worldwide network of carrier-neutral colocation, interconnection, and cloud-adjacent facilities across dozens of countries. Customers include hyperscalers, network carriers, financial exchanges, and large enterprises. Operationally complex at global scale with massive customer-interconnection volumes and continuous AI-ready capacity expansion.
Challenge
Manual Processing of 50,000+ Invoices
This organization’s accounts payable team received a high volume of invoices daily from suppliers across the globe. The AP team would read invoices and enter the data in the Accounts Payable system (Oracle and Coupa) to match with purchase orders. Receiving invoices in multiple currencies required time consuming manual calculations and created opportunity for error. Leadership wanted a solution that could accurately handle the over 50,000 incoming invoices and scale to meet growing business needs.
Solution
InvoiceBotz AP Automation
InvoiceBotz AP Automation software is one of WonderBotz’s prebuilt solutions. It uses AI Technology to ingest, interpret, and register invoices for payment in the AP system. The solution monitors the invoice email inbox, generating a task for every received invoice. It then retrieves the invoice PDF, employing OCR to extract both header and line-item details efficiently. The invoice data is then picked up by a digital worker who performs data cleansing and validation protocols before transferring the formatted data to Coupa. InvoiceBotz AP Automation Software saved the business 7,000 hours annually by reducing invoice processing time by 80% while increasing payment accuracy and controls. Process logs are generated to maintain audit compliance and provide leadership with complete visibility into each step in the process.
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