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Case Study

Client onboarding account opening post client review and signature

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Results

10Khrs

10,000+ hours saved annually

Speed

Faster account opening

Better

Eliminates data errors, improves data quality

Company Profile

Canadian financial-services firm exclusively serving physicians, dentists, medical residents, and their families, provides wealth management, investment advisory, banking, insurance, and tax/estate planning. Operates under endorsement from a major Canadian medical association as the financial wellness arm for its members. Wholly-owned subsidiary of one of Canada’s largest national banks.

Challenge

Our client, a large financial and wealth management organization, onboards about 500 customers per week in an account opening process that involves multiple eSignature requests and KYC steps. Because the process varied region to region and involved handoffs to different participants it was prone to data quality issues and delays. The portfolio services team sought to streamline the process with an RPA solution that could speed up processing times, reduce or eliminate data inaccuracies and improve the overall customer experience.

Solution

The automation needed to standardize the complex business rules of client onboarding and allow for a human team member to verify documents at key steps. The solution involved building a human-in-the-loop processing framework that reads and validates the filled data from DocuSign, retrieves uploaded documents and flags for any missing requirements and transforms and standardizes the data according to externalized business rules. The solution then updates the account management system’s client- and account-related data. The solution also generates exception reports for the portfolio services team to allow the team to track which accounts were successfully created and which need manual review.

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