Case Study
Automation streamlines PO processing, saving $5 million
Industry
Function
Topic
Results
$5M
$5 million saved
265K
265,000 POs processed annually
Scale
Prioritized staff to higher-value activities
Company Profile
Publicly-listed global data center provider operating a worldwide network of carrier-neutral colocation, interconnection, and cloud-adjacent facilities across dozens of countries. Customers include hyperscalers, network carriers, financial exchanges, and large enterprises. Operationally complex at global scale with massive customer-interconnection volumes and continuous AI-ready capacity expansion.
Challenge
Slow PO Processing causes high accrual fees
With over 265,000 purchases each year, the company was busy creating, processing, and managing purchase orders across several departments. The CoE realized that several applications were being used across the departments to create, close, and update POs. Although the applications were practical on a department-by-department basis, PO Maintenance shortfalls across the company drove additional accruals each period.
Leadership sought a solution that would orchestrate the overall process. The solution would optimize their digital workforce and realize additional benefits in the source-to-pay process.
Solution
Purchase Order Automation
The WonderBotz Purchase Order Automation Solution orchestrates each step of the source-to-pay process. The solution receives purchase orders via email, SharePoint, and other sources, and validates and prioritizes the processing of each case according to predetermined business rules.
The digital dispatcher orchestrates the workflow, determining the correct automation to complete the purchase order process for each department. When exceptions occur, those items are referred to the accounting team for manual processing. The solution produces daily reports of all processed items.
Automating PO processing reduced days payable and increased data accuracy across departments. It eliminated PO maintenance pitfalls, saving $5 million annually.
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