InvoiceBotz speeds supplier invoice processing and frees AR team for more valuable work

Industry : BPO and Business Services, Cross-Industry Function : Accounting and Finance

Company Profile

Worldwide digital company providing a trusted platform that brings together and interconnects foundational infrastructure, enabling organizations to access all the right places, partners and possibilities to accelerate competitive advantage.

Scope Highlights

Challenge

Company’s accounts payable team receives numerous invoices daily in assorted currencies from many supplies around the globe. Staff would read invoices, enter data into the AP system and match to open purchase orders. The process was not scalable, and team members were spending a significant amount of time reviewing invoices from high-volume suppliers. Staff could not focus on other tasks. Leadership wanted a solution that could accurately handle incoming invoices and scale to meet business needs.

Solution

WonderBotz provided its prebuilt InvoiceBotz solution with ABBYY and infrastructure design and implementation services. InvoiceBotz monitors the invoice email account, creates a work item for each invoice, downloads invoice PDF and utilizes ABBYY FlexiCapture for Invoices to extract invoice header and line item data.  Next, digital workers apply data cleansing and validation rules, load the results into Coupa and save a copy of the invoice. Leadership has complete visibility into each step in the process.

Results

7,000 hours returned annually

11.5 minutes saved in handling time per invoice

Improved payment accuracy and controls