Global media company automates PO creation to eliminate data entry errors and save time

Industry : Cross-Industry, Media and Entertainment

Function : Operations

Company Profile

International Media Organization provides the world with innovative streaming services and digital video products, as well as production, distribution and advertising solutions. The company also delivers the largest share of the U.S. television audience and has amassed one of the most extensive libraries of TV and film titles.

Scope Highlights

  • SAP
  • MARKET portal for PO creation
  • MS Outlook
  • MS Excel
  • Blue Prism RPA platform

Challenge

This organizations purchasing department team members create over 1.200 purchase orders annually. Employees log into the purchasing portal to enter data sourced from multiple templates. POs each have unique data requirements based on vendor details. This made the PO creation process time-consuming and error-prone, which resulted in processing delays. Finance leadership wanted a scalable solution to handle the data entry task and allow the purchasing department to focus on other opportunities.

Solution

The record-to-report solution retrieves new PO requests from a secure storage location and extracts required processing data. It then enters new POs into its MARKET portal and submits them for approval. The solution forwards exceptions for additional review and alerts the team when new POs are created. The solution uses externalized business rules to derive exchange rates and other details. Finally, it creates liability and asset entries in SAP and uploads the asset file.

Results

1-2 FTE saved

80% faster PO creation

Accurate PO and programming asset setup