Automating payment proposals reduces cycle time by 99%

Industry : Cross-Industry, Media and Entertainment

Function : Accounting and Finance

Company Profile

International Media Organization provides the world with innovative streaming services and digital video products, as well as production, distribution and advertising solutions. The company also delivers the largest share of the U.S. television audience and has amassed one of the most extensive libraries of TV and film titles.

Scope Highlights

  • SAP payment proposals
  • MS Excel, MS Outlook
  • SOX compliance
  • Robotic process automation (RPA)

Challenge

The company’s daily payment process involved looking up which countries were to be processed and their payment method before creating the payment proposals in SAP. The output report, showing completed and exception items, needed to be formatted in easy-to-read HTML for the disbursement team members to review and update. Payment team leadership wanted a solution that would reduce the required manual effort and let team members focus on higher-value activities.

Solution

The payment proposal schedule is maintained on an externalized configuration file. The automation loads the correct payment proposal schedule to the work queue and uses the plan to generate the run ID and create the necessary payment proposals in SAP. Based on the proposal details, the automation will execute the payment proposal or refer it to the disbursement team for review or verification. The unattended automation alerts the team when no payment proposals are scheduled for the day.

Results

99% cycle time reduction

1-2 FTE saved

Increased staff prioritization on high-value activities